Basic Policy for Private Information Protection Law

With private information protection law effective from April 1st, 2005, OPTiM had established and has been implementing private information protection policy as follows.

1. (Law-observance)

We observe private information protection laws and associated regulations.

2. (Corporate system)

Regarding handling private information, we lay down the necessary rules, systematize the management process and establish systems for observation of private information protection.

3. (Collection of private information)

When collecting private information, we clarify the purpose of use and receive permission to collect information from only needed range.

4. (Disclosure/rental of private information)

When disclosing/borrowing private information, we clarify the purpose of use and receive permission to use information from only the needed range. We do not use information beyond its permitted range.

5. (Accuracy securement)

We take measures to keep private information accurate and up-to-date.

6. (Security measures)

We take measure to manage private information securely, and protect it from unauthorized access, loss, destruction and falsification.

7. (Internal education)

We implement training on how to handle private information protection for staff to make sure they fully understand the protocol.

8. (Restriction of disclosure to a third party)

Except for circumstances by law, we do not disclose/provide information to a third party without permit from customers/partners.

9. (Disclosure/modification of private information)

When customers/partners require confirmation/modification of private information, we reasonably confirm/modify in a timely manner.

When confirming/modifying collected private information, we require written requirement that includes necessary items from a principal or agent and verify the document to protect it from leakage to a third party.
There is a case we take predefined commission when confirming/modifying private information.
For further information, please contact us.

OPTiM Corporation
Director of Corporate Create Division TEL:+81-3-6435-8570

10. (Continuous review of internal system)

We regularly review the internal corporate system for appropriate management and operation.

Additional clause
This corporate policy was established on January 1st, 2008.
This corporate policy was modified on September 14th, 2012.
This corporate policy was modified on July 11th, 2014.

Shunji Sugaya
President, OPTiM Corporation